Your supplier invoices, guarded and automated.
Guardxflow watches your inbox, captures every PDF invoice, analyzes it with precision and files it in QuickBooks, Sage or Xero. All you do is approve.
AI-Powered Accounts Payable Automation
Guardxflow is a cloud-based accounts payable automation platform for small and medium-sized businesses. It securely monitors authorized Gmail and Microsoft Outlook inboxes, extracts supplier invoice data from PDF attachments using AI, detects duplicate invoices, and synchronizes approved invoices with QuickBooks Online from a single dashboard.
Why Google Sign-In?
Google Sign-In allows Guardxflow to securely connect to your Gmail account (with your authorization) so it can detect supplier invoice emails, process PDF invoice attachments, and automate your accounting workflow. Guardxflow only accesses data required to provide these features.
No credit card · Connect Gmail, Outlook & QuickBooks / Sage / Xero
GUARDXFLOW™
Fintech Workflow Solution
Features
Everything you need to manage your invoices.
Guardxflow brings detection, extraction, approval and reporting together in a single tool, built for businesses and SMBs and their accounting teams.
Supplier email monitoring
Guardxflow watches your connected Gmail and Outlook inboxes and automatically detects emails containing invoices, every 5 minutes.
Duplicate detection
Every new invoice is compared against existing ones (same supplier, number, date or amount) to catch duplicates before they are processed.
Automated processing
AI extracts the supplier, dates, amounts, taxes and invoice number from each PDF, then prepares the entry ready to approve.
Alerts and priorities
High-value invoices are automatically flagged as priority so they reach your attention first.
Team collaboration
Organize your invoices by job site, client or entity, and let your accounting team approve or reject in one click.
Dashboards and reports
Monthly spending by supplier, line-item analysis and a quarterly tax counter — exportable to CSV or PDF.
History and traceability
Every approval or rejection is logged with a timestamp, for a complete, searchable approval history.
Secure authentication
Email/password or Google sign-in, with strict per-user data isolation.
Pricing
Choose your plan.
Basic
To get started smoothly.
/month
- Up to 30 invoices / month
- 1 user
- Gmail or Outlook detection
- AI invoice extraction
- Email support
Pro
For active contractors.
/month
- Up to 100 invoices / month
- 1 user
- Gmail + Outlook
- QuickBooks, Sage or Xero sync
- Duplicate detection
- Priority support
Business
For multi-supplier teams.
/month
- Unlimited invoices
- Unlimited users
- Multi-supplier & multi-entity
- Advanced reports & analytics
- QuickBooks, Sage, Xero + accounting exports
- Dedicated support
About
What is Guardxflow ?
Guardxflow is a real, in-production accounting automation platform, built to eliminate manual entry of supplier invoices. It watches your Gmail and Outlook inboxes, captures every PDF invoice received, extracts the data precisely with AI, then synchronizes it with QuickBooks Online — all after your one-click approval.
Our mission is to give small and medium-sized businesses back the time they lose every week to manual bookkeeping, without ever sacrificing rigor or control over their financial data.
Guardxflow is built for business and small-business owners, accountants and controllers — particularly in construction and services — who handle a steady volume of supplier invoices and want their books always up to date.
Why Guardxflow : continuous synchronization of your inbox, automatic duplicate detection, one-click approval, and native integration with the tools you already use — Gmail, Outlook and QuickBooks Online.
Security
Bookkeeping guarded like a treasure.
Your invoices and accounting data are sensitive. Guardxflow is built with security and privacy as foundations, not as an afterthought.
Visit our trust centerSecure authentication
Email/password or Google sign-in, with a secure OAuth flow (PKCE) on the mobile app.
Strict access control
Each user reaches only their own data: isolation is enforced directly at the database level (row-level security).
Encrypted communication
All data travels over HTTPS/TLS, both to Guardxflow and to your connected services (Gmail, Outlook, QuickBooks).
Access logging
Every invoice approval or rejection is recorded with a timestamp, for complete traceability.
Privacy by design
Your invoices and accounting data belong to you. Full details in our privacy policy.
Contact
A question about Guardxflow ?
Our team is here to help you get started or answer your questions.
Take back control of
your supplier invoices.
Connect your accounts in under 2 minutes. First trial free.
How it works
Six steps. Zero data entry.
Sign in securely
Create your Guardxflow account in seconds, by email or with Google.
Connect your services
Link your Gmail or Outlook inbox and your QuickBooks Online account in a few clicks.
Monitor your invoices
Guardxflow scans your inbox and captures every supplier PDF invoice.
Automate extraction
AI extracts the data from each invoice and prepares the matching accounting entry.
Collaborate with your team
Assign invoices to a job site or entity, and approve them in one click before they go to QuickBooks.
Review your reports
Track spending by supplier, your quarterly taxes and the full history of your approvals.